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When considering the best time, plan around your business hours to save money. Either move after hours or during the weekend to optimize your business operations, and the cost efficiency and the ease of the move.
Two months ago, Michael's Moving & Storage conducted a visual moving estimate for one of our clients. The biggest challenge we faced was TIME.. The company was moving locally with in Needham. Specialized in audio and sound equipment for big events, the company had a lot of equipment and cases of different sizes. The cases and equipment had to be counted and measured to define the volume of the move. Over 1,000 cases of equipment were organized in groups on large metal racks, or, due to their large size, were placed on the floor under specific metal racks.
These metal racks were organized into four different sections. Along with a guarantee to complete the move over the weekend, we also had the challenge of moving these racks, taking them apart and then reorganizing them in the same manner, in that time frame.
The size of this move was 12,000 Cubic feet, approximately 84,000 Lbs.: the volume of about 10 straight trucks, (24 Feet long). Serious planning was involved. First, we set another appointment to walk around the warehouse and plan the move.
Our second time in the warehouse we looked at the inventory to be moved, and realized that we needed to use a minimum of 16 movers and 4 trucks on site, and that separating them into four different groups would be the most cost efficient and organized method for the move.
Each group, supervised by a Forman, was in charge of different aspects of the move.
The project started by moving the cases and equipment from the metal racks. Each team was in charge of a different section and had its own truck to load (Each truck had a loading area).
To keep everything in order, one member of the team labeled the cases and equipment with numbers or letters. The remaining crewmembers loaded those labeled cases and equipment onto the trucks, leaving the metal racks emptied and ready to be disassembled. One group of crewmembers was in charge of the disassembly and loading of the metal racks. This crew labeled the racks accordingly to keep the arrangement and sizes organized.
As soon as everything was loaded onto the trucks, we drove to the new location and began to unload the metal racks. Once in the new location, the first task was to reassemble the metal racks and place them according to the floor plan created before the move.
After the metal racks were assembled and set up in their designated areas, crews started to unload cases and equipment in the new location. Meanwhile, a crew of four movers was sent to finish loading the remaining cases and equipment at the original location.
As soon as the metal racks where assembled and set up in designated areas, we sent a crew of four movers back to the original location to continue loading the truck with more cases while the others concurrently unloaded the cases into their new location.
For an organized smooth unloading process, the movers were split into two teams: one team of four movers removed everything from the trucks, placing all of the cases and equipment on dallies or four wheelers. The second team of eight movers was responsible for restocking the equipment and cases back onto their shelves in their original order.
As soon as we had another truck empty, another crew of four movers was sent back to the original location, continuing to load the remaining cases and equipment. As they left, the crew sent earlier to the original location arrived back to unload at the new site.
This coordination was essential to finishing the move in a timely manner. Once all of the equipment and cases were moved to the new location, it was necessary to move the office furniture and office equipment. This was the last task because the company had been organizing their paper work during the move to the new warehouse.
The move was well organized and lead to a successful timely relocation. We finished moving the inventory, the office furniture and equipment and still had time for coffee with the staff before leaving on Sunday!
